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2026
AI-POWERED CASE MANAGEMENT FOR AU PAIR AGENCIES

PlacementWatch predicts
and prevents placement failures

Monitor every au pair and host family. Catch problems early to support a better cultural exchange experience.

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Au Pair Profile
Risk ScoreLow
Check-inCurrent
Feeling this week?
1
2
3
4
5
PlacementWatch — Agency Dashboard
247
Au Pairs
94%
Checked In
8
High Risk
3
Open Cases
SJ
Sarah Johnson — New York
High Risk
MK
Maria Kowalski — Boston
Follow Up
LE
Lisa Eriksson — Chicago
Stable
76% Stable
16% Watch
8% High
Weekly Insights
Placements247
At Risk8
Response rate
94%
+2%
PLACEMENTWATCH.COM
The Problem

Wellbeing falls through
the cracks

Typical placement timeline — issue detected too late
Crisis detected — rematch required

Reactive, not proactive

Agencies only find out when au pairs quit, families complain, or situations escalate.

247 manual check-ins
per coordinator, per month

Manual check-ins don't scale

As placements grow, consistent manual monitoring becomes impossible.

Early warning signals — missed

No early warning system

Declining mood, missed responses, and rising stress go unnoticed until it's too late.

The Solution

One platform for
complete visibility

AI Risk Scoring
Weekly Check-Ins
High-Risk Alerts
PlacementWatch
247
Active
94%
Checked In
8
At Risk
3
Cases
Risk Score
Check-in Rate
Mood Trend
SJ
Sarah Johnson
High Risk
MK
Maria Kowalski
Follow Up
Case Management
Role-Based Access
Smart Notifications
How It Works

From check-in to
resolved case

01

Agency onboards participants

Add participants and send invitation emails from your dashboard.

02

Weekly check-ins completed

A 2-minute form captures wellbeing, stress, and placement safety — sent automatically.

03

AI detects elevated risk

Signal-based AI scoring surfaces patterns early — auditable, no black boxes.

AI-assisted
04

Agency reviews flagged cases

A prioritized case queue with AI summaries so coordinators see what matters first.

AI-assisted
05

Follow-up documented

Notes, status updates, and a full activity timeline for every case.

The Platform

Everything connected

Agency Dashboard
Full visibility
PlacementWatch
Core platform
AI Engine
Risk analysis
Check-in System
Automated surveys
Au Pair & Host Family App
Mobile interface
Smart Alerts
Email & push
Benefits

Save time, reduce costs,
and support every placement

66% of rematches are preventable
Reduce your most expensive problem

Early detection means fewer emergency rematches — saving agencies time, reputation, and revenue.

AI Risk Monitoring Automated Check-Ins
7–14 day detection window
Never find out too late

Weekly check-ins mean no issue can go undetected for more than seven days.

Weekly Check-Ins Instant Alerts
91.9% of au pairs want this
Support hundreds — without burning out

Automated check-ins and smart alerts mean every participant feels heard — at scale.

Case Management Smart Notifications
The Impact

What early action
actually changes

When could the rematch have been prevented? (host families)
After a few issues
44.4%
Very early (first signs)
22.2%
When serious
16.7%
Can't be prevented
16.7%
66.6%
of rematches were preventable
Host families say if issues had been caught earlier, the rematch never would have happened.
Host Family Survey · 18 responses
The intervention timeline gap — without a check-in system
Issue starts
Without system
Weeks pass
With PlacementWatch
Days
55.6% of conflicts get worse when not addressed early — every week matters.
7–14 days
detection window
Automated weekly check-ins mean no issue goes unnoticed for more than one week.
Based on survey findings · both surveys
Au Pair Survey · 88 responses
Host Family Survey · 18 responses
Research Validation

The problem is real

Au Pair Survey
65.9%
say problems in placements are noticed or addressed too late
Au Pair Survey
30%
reached out to their LCC when issues came up — most suffer in silence
Host Family Survey
77.8%
of host families experienced a placement that felt off
Host Family Survey
72.2%
went through a rematch or serious conflict
How do conflicts develop over time? (host families)
They get worse
55.6%
They improve
38.9%
Stay the same
27.8%
When do host families involve their agency?
After trying myself
66.7%
Immediately
16.7%
Only when serious
16.7%
What would most prevent issues? (host families, top 3)
Earlier communication
72.2%
Clearer expectations
61.1%
Regular check-ins
55.6%
The Founder

Built by a former au pair —
introducing AI systems for exchange programs

Celina Sawizki
PlacementWatch · placementwatch.com
Psychology & Entrepreneurship — Temple University
Former Au Pair
WHYUS Ambassador
Vision

Every business will have an AI
for their operations

AI-powered operations are already here. The only question is whether your agency leads or follows.

Week 14 reminder
Sent
Week 15 reminder
Scheduled
Week 16 reminder
Pending

Automated Reminders

Check-in prompts sent on schedule automatically.

Rematch likelihood — past 8 weeks
Risk trending up — recommend intervention

Rematch Prediction

AI spots at-risk trajectories weeks in advance.

1
High-risk threshold crossed
2
AI selects intervention type
3
Protocol dispatched to coordinator

AI Intervention Protocols

Structured responses triggered when thresholds are crossed.

Rematch Documentation · Auto-generated
Au Pair: Sarah Johnson
Reason: Workload conflict
Ready to export

Auto-Generated Docs

Rematch documentation ready for compliance, instantly.

Exit call · 18 min
AI summary ready

Exit Call Transcription

Every exit interview transcribed and summarized.

Voices from the Field

Early support for concerns —
people hesitate to report

"
My rematch could have been prevented if I had spoken up earlier. But I kept thinking the situation would improve on its own, and by the time I realized it wasn't going to — it was already too late. I needed someone to check in on me before it got that far.
AP
Au Pair
Au Pair Experience Survey · 2026
"
Both sides are often suffering in silence. We sensed things weren't working but didn't want to create conflict by involving the agency. A structured check-in system would give everyone a safe, neutral space to raise concerns — before they become unsolvable for either party.
HF
Host Family
Host Family Experience Survey · 2026
Get In Touch

Ready to support your placements?

Book a call

Celina Sawizki